Manual process to register or transfer vehicles
Here’s how dealers can manually register a new or used vehicle that can't be registered using myVicRoads partner account, or transfer a used vehicle that can't be transferred using myVicRoads partner account.
Register a new or used vehicle manually
- Confirm “Vehicle Status” through the personal property securities register (External link).
- Complete ALL sections of the dealer vehicle registration form [PDF 253 Kb] (including signatures) and attach the number plate bar code to the top right-hand corner of the application form.
- Attach all relevant documentation (concession application etc).
- Complete the registration certificate.
- Issue the appropriate number plate(s).
- Complete the manual (offline) registration summary form.
- Total all fees payable, including the inspection fee, administration fee and short-term fee (where applicable) for each registration.
- Mail all registration forms and payment (by cheque or credit card) to VicRoads within 48 hours (two working days) in the “WHITE” prepaid envelope.
What needs to be sent to VicRoads (White envelope):
Do not send roadworthy certificates.
Keep a copy of all registration documentation at the dealership for auditing purposes.
Number plates and a registration label (vessels only) must be attached to the vehicle and be clearly visible before the vehicle may be used on a road or public place.
Transfer a vehicle manually
Certain transfers cannot be processed using the myVicRoads partner account, and must be processed manually.
These transfers include:
- vehicles acquired by dealers that are not part of their trading stock. Motor vehicle duty is payable for these vehicles.
- second-hand demonstrator vehicles sold within 30 days of registration
- transfer of demonstrator passenger vehicles with a value exceeding the luxury vehicle duty amount.
Process:
What needs to be sent to VicRoads (White envelope):